In the recently issued UK Government supplementary guidance to Part 3 of the Employment Practices Data Protection Code, it states:

"The capabilities of electronic systems should be used to remind workers of their responsibilities. These can be set so that workers cannot proceed to access the internet or e-mail services without acknowledging the acceptance of certain conditions."


MYuserPOLICY is a software solution that allows organisations effectively create and manage Corporate Internet & email Appropriate Use Policy. With MYuserPOLICY, organisations can adapt existing Acceptable Use Policies (hereafter referred to as AUPs) or create and deploy a new (or updated) policy with just a few mouse clicks. The software eliminates cumbersome handbooks and easy-to-lose paper updates.

MYuserPOLICY automatically detects employees as they log-on to their PCs - enabling policy managers to proactively 'push' policy to users as they access the organisation's network. When MYuserPOLICY detects that a system user is not fully up-to-date with policy, the new information is automatically presented to the employee in a form that cannot be deleted or ignored.


MYuserPOLICY increases the effectiveness of policies by checking that the information is read and understood before the employee is granted network access. Policy acceptance can be assessed through the use of carefully structured questions, which are attached to policies. In order to answer the questions correctly, the user must have fully read and understood the policy.

The acceptance of a policy is the employee's declaration that they agree to abide by that policy. The system can be configured to deny or modify access to those who do not agree to comply with a policy or demonstrate a real understanding of its terms.

Serendipity has developed this software solution to complement its MYiNTERNET & MYmailSAFE Positive Management Products and deliver further benefits and service to those tasked with managing Internet & email Use in any organisation.
MYuserPOLICY can however effectively manage all Policy Management requirements e.g. Privacy, Data Protection.

MYuserPOLICY is designed to minimise the administration overhead while ensuring all practices and procedures are adhered to. MYuserPOLICY will automatically keep a log of when users consented to the AUP document and also maintain an archive of past AUP documents time & date stamped when users consented to those. MYuserPOLICY has built in reporting functions allowing administrators access to detailed information on AUP consent status.

MYuserPOLICY delivers effective management of Internet & E-Mail Acceptable Use Policy and achieves DIRECT COST SAVINGS at the same time.




Consider the cost of publishing 4 new Policies over the next 3 years in a business employing some 2,000 staff. One client, with such a circumstance, estimated that each new release took their HR staff 56 man-days to complete clerically.

Given an average daily cost of £250 and based on the above circumstance, the table - ROI/Cost Comparison 1 - on the following page clearly demonstrates the cost savings MYuserPOLICY delivers.

The financial figures alone, which accurately scale up and down company size, make a convincing argument about direct costs. However when added to the weight of the other background issues and risks outlined on our website, the positive rationale to deploy MYuserPOLICY is undeniable.