MYuserPOLICY Scenario - serendipity INTERACTIVE

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MYuserPOLICY is an electronic Acceptable Use Policy dissemination and management reporting tool. It is designed to allow organisations to simply and quickly disseminate policies and policy updates to all staff. Advanced Management Reporting is available allowing Personnel Staff to view levels of policy acceptance at a glance. If we base this scenario on a Local Government Council, with the average of 6 main staff policies and policy updates being made on average once every 2 months (each policy changes once a year).

Checked Box

If we assume all policies are in place and all staff have signed each policy, then the effort required to maintain these policies is around 540 man days annually. MYuserPOLICY is designed to cut this by a factor of 10 to around 10 man-days per policy.

To deploy MYuserPOLICY is a simple task and can be completed by staff with only basic I.T. knowledge. MYuserPOLICY has a web based, "wizard" front end allowing staff to simply define each policy, title, sections, sub sections etc and then simply insert the policy text from existing policy documents. Once created, the policy will be structured and presented to the user in palatable chunks, with options for user comments and feedback.

Various enforcement mechanisms can be selected including, but not limited to, removing internet or email access, preventing logon to network resources or automatically emailing a line manager to inform them that a user has not accepted a policy. An additional function can be utilised to help employee comprehension. This allows automated Q & A sessions to be added after policy sections to test employee understanding of specific sections.

The layout and delivery format is completely customisable.

In practice, most organisations will have all their acceptable use policies in place, so it is the mechanism by which they update and manage these policies that will gain most benefit from the use of MYuserPOLICY. MYuserPOLICY allows the personnel department to update a single central policy.

That Update is then automatically circulated to all members of staff when they access their computer. The users are asked to review and accept just the sections of the policy that have been updated. If they wish they can also review the policy as a whole. Real time reports show instantly who has and has not accepted the policy update or any comment user have added.

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